Call to order:  Meeting was called to order at 10am by Steve

Review and Approve Agenda of December 8, 2025 Meeting   Motion was made by Ed / Diane to approve the agenda of December 8th 2025 Meeting

Review Meeting Agenda

Treasurer’s Report:    A motion was made by Ed / Mike to approve the treasure report.

Presentation:  none

Committee/ Project Reports

  •   Technology: Nothing new
  •  Tree Mapping and Signage:  7 more signs are needed.
  •  Tree Maintenance and Pruning Plan:  Nothing new
  •  Ground and Infrastructure:  Nothing new
  •  Communication:  Nothing new
  •  Volunteers: Nothing new  
  •  Education/Speakers: Kathy Vidovich will hold a virtual program on March 19th 2026
  •  Community Relations/ Programs;
    • silent book club:  Steve is working on getting set up
  • Memorial Program:  Nothing new
  • Ellicottville Town 
    • 2025 letter to Board 
    • pollinator path: Steve will follow up with the town.
    •  trimming of Hawthornes:  Steve will follow up with the town
    • pond feed Steve will follow up with the town
  • Field Trips: Nothing new
  • Tree / Shrub Wish List: Arbor Day tree is done. Several shrub types were discussed

 Unfinished Business

  • Dwarf Conifer Collection:  Nan has 3 more plants
  • Pollinator Area path:  Still looking into                
  • Dogwood Collection replacement plan: New plants will be added.
  • Message Board: Nothing new
  • Entrance photo gallery:  Ed built a 32” X 32” box for photos. Paul will figure out a lock     for the box. Cork board and push pins will be put in.  Possibly put a picture of the tree of the month.
  •  Group B Tourism:   Nothing new
  • Al Cox Garden spring plan; Perennials will be added. Railroad ties will need to    be removed. Paul will get prices on treated lumber to replace the ties. Project will be started as soon as weather permits.
  • Herb Garden: Nothing new.
  • Pond clean up goal is north end spring.
  • Nannen Flyer:  Working with Brenda Perks to get it updated.

New Business: Arbor Day is April 24th 2026. Still have to decide if a daytime of evening program will be done. Refreshments will be served. Maybe John Burrell could speak and do a proclamation.

Policy

  • Whistleblower Policy: Policy was handed out and reviewed. A motion was made by Laurie / Paul to approve the policy
  • Conflict of Interest: Policy not completed yet.
  • Bylaws need to be reviewed.
  • Steve will check with Gretchen to see if there is a mebership list.
  • Membership should be defined.

Next Meeting Monday, February 9, 2025

Trustees present: Mike, Steve, Laurie, Diane, Paul, and Ed

Patricia Milks, Secretary