Nannen Arboretum Society, Inc.

Board of Trustees Meeting Minutes

January 8, 2024 Ellicottville Town Center

Members Attending: Sue Blesy, Pat Kerl, Nan Miller, Gretchen Plough, Diane Smith, Steve Ward, and MJ Brown.

  • Reviewed and approved agenda.
  • Call to order and welcome.
  • Financial Review: Nan introduced Pam Shumway from Morgan Stanley speaking on behalf of our endowment fund that started from a donation from the estate of one of our volunteers, Paul Kingston.
  • Minutes: The trustees considered the minutes of the December 11, 2023 meeting. Pat moved and Gretchen seconded the motion to accept the minutes.  The motion was approved and carried by a unanimous vote.
  • Treasury: Pat reported a total income of $2842 for the 10/01/23- 12/31/23 quarter. Expenses totaled $10213.29. Sue moved and MJ seconded to accept the report.  The motion was approved and carried by a unanimous vote.
  • Reports from Committees/projects:
    • Herb Garden: No Report
    • Update of Volunteers: Reminder of January 15th Winter Connection meeting for volunteers at 9:00.
    • Update on Pruning Plan: Bruce Robinson, Nan and Pat completed 95% of the pruning of the Arctic Willow trees
    • Update on Grounds Maintenance Plan: No Report
    • Membership Committee: No Report
    • Education and interpretive Signage: No Report
    • Master Gardner Report: Kelly McDonald announced that Shannon Rinow, Master Gardner director for Cattaraugus and Chautauqua County, is resigning from Cattaraugus County.
    • MOU Agreement to the Town of Ellicottville: It was discussed and voted on. Pat made a motion to sign and Gretchen seconded the motion. It passed unanimously.
  • Unfinished Business:
    • A nominating committee was formed to elect trustees replacing out – going members. It consists of Steve Ward, MJ Brown, and Diane Smith. They will meet at a later date.
  • New Business:
    • Gretchen made a motion to accept the annual letter to the town regarding our accomplishments for the year. Sue seconded the motion and it was accepted unanimously. It will be sent to the Town.
  • Adjournment:
    • Motion was made by Sue to adjourn and seconded by MJ. It was approved unanimously.
    • Next meeting is February 12, 2024 at 10:00.

Respectfully Submitted Diane Smith, Secretary